Library Cards

 

General Statement of Patron Responsibility

A library card is a valuable resource. A library patron is responsible for all materials checked out on his or her library card, and if such materials are returned late, damaged, or lost the patron is responsible for paying fines or replacement fees.

The parent or legal guardian of a minor patron is responsible for all materials checked out on the minor patron's card.

Generally, a patron must present a library card or photo identification in order to check out materials. A patron may elect to allow the library to store a patron photo with their account. This would allow a patron to check out materials in the absence of a card or ID. Photos will be taken by the library using library equipment and will be for library circulation use only. Patron photos should be updated annually. Photos of minors will require permission from the parent or guardian. Because minors do not usually have access to photo identification, library staff will provide services to a minor for that minor's account, provided the minor can verify his or her name, address and birth date OR if the minor has a photo on file.

Borrower Registration

Persons residing, owning property, working, or attending school in Ohio are eligible, with proper identification, to register for a Loudonville Public Library card. Adult patrons age 18 and over, must present valid photo identification with the current correct mailing address. If the photo ID does not have the current mailing address, the patron may present a utility bill, bank mailing or other business mail as proof of address. Patrons who lack a proof of address can be issued a card limited to 3 checkout items. Once the library views proof of address, their account will be updated to one with full borrowing privileges.

A patron under age 18 may register for a library card, but must have the signature of his or her parent or guardian on the registration form and the parent or guardian must present the required identification as outlined above; the signature will satisfy the requirement for identification for patron under age 18.

Temporary residents must provide both permanent and temporary or school addresses. Out-of-state students attending an institution of higher learning in Ohio must provide their permanent and their college addresses, as well as a student ID.

Loudonville Public Library is a member of the Serving Every Ohioan consortium. As any SEO Library card is honored by Loudonville Public Library, the library prefers not to issue new cards to users who already have cards at other SEO libraries. If the patron has relocated long term to the area and wants to switch to a Loudonville card, the library would be happy to assist them. If the patron still intends to use the other SEO library as their primary library, this switching is not necessary. The library will issue a "web resources only" card to a patron that is an SEO cardholder if they need to access content unique to Loudonville.

Educator/Institutional Card Registration

Educator cards are available to everyone engaged in teaching at any level including public and private school teachers, preschool teachers, parents homeschooling their children, and parents overseeing the education of distance/online learners. The same registration requirements that apply to regular patron cards also applies to educator cards. Additionally, a patron seeking an educator card is expected to present proof of employment at an educational institution, documentation that you are legally homeschooling or documentation showing your child is attending an online school recognized by the State of Ohio. Organizations interested in an institutional card may apply for one at the circulation desk. Information confirming the institution's address and contact information will be required.

Lost, Stolen or Damaged Cards

A patron should report a lost or stolen library card to the library as soon as possible. The owner of a lost or stolen library card is responsible for all material checked out on that card up to the time that he or she reported to the library that it was lost or stolen. The patron may request a replacement for a lost or stolen card in person at the library. A replacement card costs $1.00. Cards that are no longer functional due to normal wear will be replaced upon request at no charge.

Restrictions of Borrowing Privileges
A patron's borrowing privileges will be suspended when their fine balance reaches $5.01 or the number of overdue items reaches 20. Borrowing privileges will be restored after falling below these numbers.

Borrowing Limits
Patrons may have a maximum of 100 items checked out on their cards at any one time. Educator/Institutional cards may have a maximum of 150 items. Only 10 of those items may be DVDs.

Borrowing Periods and Overdue Fines
Library materials are available for the following loan periods and accrue overdue fines at the following rates:

Material Type  Loan Period  Overdue Fine  Max Fine 
 Books 21 Days $0.10/day $5.00
 Browser Books 14 Days $0.10/day $10.00
 Magazines and other Print 21 Days $0.10/day $5.00
 Movies (DVDs and Blu-Rays) 7 Days $0.25/day $5.00
 Audio Books (CED and Playaway) 21 Days $0.10/day $10.00
 Music  21 Days $0.10/day $10.00
 Juvenile Theme Kits 21 Days $0.50/day $10.00


Library materials are available to Educational/Institutional cardholders for the following loan periods and accrue overdue fines at the following rates:

Material Type  Loan Period  Overdue Fine  Max Fine 
 Books 42 Days $0.00/day $0.00
 Browser Books 14 Days $0.00/day $0.00
 Magazines and other Print 42 Days $0.00/day $0.00
 Movies (DVDs and Blu-Rays) 7 Days $0.00/day $0.00
 Audio Books (CED and Playaway) 42 Days $0.00/day $0.00
 Music 42 Days $0.00/day $0.00
 Juvenile Theme Kits 42 Days $0.00/day $0.00


Lost Materials
When items checked out on a patron account are lost, the patron will be charged a fee to replace the item which will reflect the list price of the item with some consideration made for the age of the item, etc. Prior to accepting payment for a lost item, the library will make every effort to assist the patron in locating it including shelf checks, item renewals, etc. Once a patron has paid for a lost item, the library will not issue a refund if it is found. Any lost items a patron has paid for that are later found are the property of the patron. Although it is not Loudonville policy to accept replacement materials for lost items, the library will accept replacements from other libraries who allow patrons to replace Loudonville materials according to their own policies.

Damaged Materials
When items checked out on a patron account are damaged, the patron will be charged a fee to replace the item which will reflect the list price of the item with some consideration made for the age of the item, etc. When an item is returned in damaged condition, library staff will evaluate the extent of the damage and determine if the item can be mended. Items damaged beyond repair will be charged to the last patron who had the item checked out unless it has been noted that the damage occurred prior to checkout. The patron will be notified of the condition and replacement cost. The patron will be able to keep the damaged item if the replacement cost is received within three months of returning the item. After three months, any damaged items will be discarded. Any items in a condition that present a safety or health threat to patrons, staff or the library itself will not be retained for the patron. Although it is not Loudonville policy to accept replacement materials for damaged items, the library will accept replacements from other libraries who allow their patrons to replace Loudonville materials according to their own policies.

Incomplete Materials
Materials must be returned with all the pieces they were checked out with including booklets, DVDs, CDs, toys, etc. The library staff will count these items at check-in and checkout to ensure all pieces are included. If a patron returns an item with a piece missing, the patron will be contacted by library staff to indicate that the piece is missing and will renew the item for the patron if possible. The item will remain checked out to the patron until the missing piece is returned and overdue fines will apply if the piece is not returned before the due date. If a patron loses a piece of a set, our staff will attempt to purchase a replacement for the missing part and will charge a replacement fee for that piece only. This fee will depend on the type and cost of the replacement. If the missing piece cannot be replaced individually, the patron will be responsible for the replacement cost of an entire new set in the same manner as the library handles a lost or damaged item.

Overdue and Fine Notices
When an item is 3 days overdue, a notice is mailed or emailed to the patron. When an item is 10 days overdue, a second and final overdue notice is mailed or emailed to the patron. An item 90 days overdue is considered lost and is billed to the patron's account. This charge is removed if the item is returned to the library. The patron would only be responsible for any overdue fines for the item.

Placing Holds
Patrons may place holds on most materials found in the library catalog. The library belongs to the SEO Consortium and thereby shares a catalog and materials with other member libraries. There is no charge for borrowing materials from other SEO member libraries and patrons may initiate their own requests through the library catalog or website or ask for staff to help request materials from consortium member libraries. A patron may have up to 50 outstanding holds on his or her record at one time.

Interlibrary Loan
Materials may also be requested from libraries outside of the SEO Consortium. The library will make every effort to locate the item requested and will do so for the lowest cost practical. The library will generally pay any costs associated with borrowing the material, but reserves the right to ask that the patron share in the cost of borrowing the material if the cost is deemed excessive.